Central Desert Regional Council

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The following is valuable information for contractors working in the Central Desert region.

Visiting Communities

When you visit a Central Desert community as a contractor we would like you to please:

Tell the Council Service Manager (CSM) at least one week before your visit why you want to come, what you plan to do, who you would like to see, how long you plan to stay and what help you would like.
Check again a day before you come in case something unforeseen has happened, for example Sorry Business.
Reschedule your visit if the CSM gives you a reasonable explanation about why staff cannot meet with you or help you at the time you plan to visit.
Respect travel restrictions because of law and culture business.
Slow down and follow the speed signs.
Do not bring alcohol to communities.
Report to the Council office before doing any work and ensure you are provided with a local briefing.
Respect cultural areas and do not enter restricted areas.
Be flexible.
Keep your meetings brief.
Pay for the use of Council offices, accommodation, equipment (if available), and waste disposal (see below if applicable).
Do not ask for Council staff out of hours, except for emergencies.
Respect the privacy of residents’ camps and houses.
See the CSM before you leave.

The Northern Territory Government has put together resources to help your visit to community be successful. Please have a look at the Remote Engagement and Coordination Strategy and Toolkit available from bushtel.nt.gov.au or bushready.nt.gov.au (external sites).

Entry Permits

Please visit www.clc.org.au/permits to apply for permits.

Road Conditions

Please check local conditions with the relevant council office prior to departure and drive to the conditions.

The Central Desert Regional Council gives no warranty or assurance of the accuracy of the below report and accepts no direct or indirect liability for reliance on the report.

Northern Territory Road Conditions can be found at Road Report Website.

Maps

Maps of the Central Desert region can be found at CDRC Maps.

Accommodation

Central Desert Regional Council manages and offers commercial accommodation to contractors and other authorised visitors to communities in the following communities:

Atitjere (Harts Range)
Lajamanu
Nyirripi
Willowra
Yuelamu
Yuendumu

To find out more or to book go to CDRC Accommodation.

Contractor Waste

Requirements Before Disposal of Demolition Waste

Prior to commencing the demolition works, the contractor must:

Obtain an Asbestos Audit Certificate from a competent person for all the dwellings earmarked for demolition.
Contact the Council Services Program Manager or Coordinator at the Community to:
- Present the Asbestos Audit Certificate from a competent person.
- Fill in the Contractor Waste Estimate Form available at Contractor Waste Estimate Form - v2 2024
The filled in form must be handed to the Council Services Program Manager or Services Coordinator at the time of disposal of waste.
Contractors should separate the waste as far as possible. This helps in further processing.
In case further information is required, please contact CDRC Sustainability & Waste Management at This email address is being protected from spambots. You need JavaScript enabled to view it.
The Fees and Charges Schedule is found here: Fees and Charges.

For a pdf of this information go to Contractor Information Pack – Construction Waste Handling & Disposal.

CDRC Fees and Charges

To view go to CDRC Fees and Charges.

Version: 31 July 2024 v10

To download the pdf of this file click Delegations Register

Background and General Principles

The Council is committed to service delivery across the organisation. In order to expedite the performance of its powers and duties to ensure efficient management it delegates some of its authority to the CEO. The CEO in turn has further delegated some of these roles and responsibilities.

This register records all delegations made by the Council or the CEO, periodic reviews are undertaken in conjunction with reviewing Council’s Policies.

Principles governing the use of delegated authority.

Any exercise of delegated authority is subject to compliance with
- any relevant provisions of the Local Government Act and Regulations (the “Act”)
- any other legislative requirements applying to the Council
- any applicable Council policy
- any relevant and lawful resolution of Council
- It is the responsibility of the oﬃcer exercising delegated authority to be aware of any restrictions on the exercise of that authority and to comply with the restrictions.
Delegated authority should not be exercised where a conﬂict of interest exists or where it may be perceived to exist. This would extend, for example, to signing a leave form for oneself. The delegated decision can be forwarded to the next higher level of management for consideration.
Delegations made cannot be passed on except by either the Council or the CEO. If the delegated officer is absent, unless authorised by the CEO, the decision can only be made by the next higher level of management.
Delegation by the Council to the CEO does not prevent Council from acting itself.
Delegation by the CEO likewise does not preclude the CEO from acting or revoking or varying the delegation at any time.
Delegation requires judgment. It is not appropriate to exercise delegated authority in all circumstances and some decisions, which may be contentious or attract high public interest or where no clear policy guidelines exist should be referred to the CEO or Council as appropriate.
At all times when exercising delegated authority are required to act reasonably.
Delegations are made to a position, Committee or Local Authority, no specific delegation is made to an individual unless specifically stated. Anyone acting in a role will only receive delegations pursuant to number 3 above.
If there is no delegation listed in this register, then the action can only be taken by either the Council or the CEO dependent upon the Act and the following discussion on the delegations made to the CEO.
Unless otherwise stated, a delegation can only be exercised by the delegated officer in relation to the services of Council for which they have responsibility and does not extend to other Departments or Directorates

Leslie Manda, Chief Executive Officer

Delegations

Delegations by the Council (clause 32 of the Act)

The Central Desert Regional Council at its 21 January 2022 Ordinary Council Meeting delegates to the Chief Executive Officer, pursuant to clause 40 of the Act, the following:

Subject to the exclusions listed below, the exercise of the powers, functions, duties and authorities of Council as speciﬁed in:
1. The Local Government Act;
2. The Local Government Regulations and Guidelines;
3. Any other Acts and legislative instruments, under which Council has powers, authorities, duties and functions; and
4. Council's Decisions, Policies, Plans and approved Budget.

The role and functions of the Chief Executive Officer contained in clause 167 of the Act are not affected by these delegations.

This delegations register reflects the minor changes to the existing delegation register V9.

Exclusions

The power to:

expend monies not included within budget;
levy, make or ﬁx rates, valuations, charges, fees, fares, dues or rents;
Borrow money;
Determine Elected Members' allowances under Council’s Policies;
Adoption of the Council’s Regional Plan or a revision to the Council's Regional Plan or budget;
make an application, under the Act, to the Administrator or Minister for the appointment of a Chief Executive Oﬃcer;
the appointment or termination of an Auditor and determination of the Auditor’s fee;
the appointment of a Deputy President;
the determination of a periodic review of electoral representation by Council;
the determination of where Council Committee/Local Authority meetings are held;
the establishment of any Council Committee/Local Authority and approval of an appointment to the position of Chairman of any Council Committee/Local Authority;
the giving of directions or imposing of restrictions in respect to the calling and conduct of a Special meeting of a Committee/Local Authority of Council;
the compulsory acquisition, purchase, sale, exchange or surrender of any land;
sale of assets where the estimated disposal value was not included in the Council’s approved budget;
the adoption of a ﬁnancial statement included in an annual ﬁnancial report;
rating concessions under clause 250 of the Act (concessions relating to public beneﬁt);
To make By‐laws.
Accept a tender where no report has previously been made to Council on the subject matter or estimated value.

Delegations by the Chief Executive Officer (clause 168 of Act)

Pursuant to clause 168 of the Act, the Chief Executive Oﬃcer may sub–delegate to other employees of Council. All such delegations are as recorded in this delegations register.

Note:-

All dollar figures quoted within the following list of delegations are exclusive of GST, if applicable.

Where delegated authority is assigned to Directors, this also includes the CFO.

In exercising a delegated authority to fund purchases, it is the responsibility of the officer:

approving a purchase order to ensure availability of funds and compliance with legislative and policy requirements;
to ensure they have no conflict of interest in signing;
approving payment of an invoice to ensure that the specific goods or services ordered have been received;
To ensure legislative, policy requirements or delegations are not circumvented by order splitting.

The types of decisions where a delegation is needed are broad and include any matter in relation to the powers of Council or the CEO established under the Local Government Act, Local Government Regulations and many other Acts. As a corporate body, the Council acts by delegating its power to Local Authorities, Committees or the CEO. The powers of Council and the CEO include all aspects of running any business including setting the strategic direction of the organisation (set by the Council) and the day to day management of the organisation (managed by the CEO pursuant to clause 167 of the Act).

Specifically, times where a delegation is needed to act include, but are not limited to:

decisions where there is a direct or indirect financial impact to the Council (i.e. incurring expenditure),
deciding on service provision (including acceptance of grants/contracts),
employing and managing staff, public relations (including protecting Council's reputation),
Ensuring Council's community members are kept informed of the actions of Council etc.

CEO Functions and Delegation
- 1.1
  
  Appointment of Acting Chief Executive Officer
Financial Delegation, Banking and Investments
- 2.1
  
  CEO Approving Payments
- 2.2
  
  Other staff Approving Payments
- 2.3
  
  To approve the use a Council Credit Card for payments
- 2.4
  
  To hold and use a Council Credit Card
- 2.5
  
  Authorise exception from quotation
- 2.6
  
  To approve TechOne access for a staff member
- 2.7
  
  To authorise the allocation of money ahead of a budget review
- 2.8
  
  Reserves
- 2.9
  
  Account Arrangements
- 2.10
  
  Bank Signatories – Electronic Payments
- 2.11
  
  Investment ‐ Draw down
- 2.12
  
  Investment ‐ Invest surplus funds
Agendas and Minutes
Common Seal
- 4.1
  
  To maintain security over the Common Seal
- 4.2
  
  To use the Common Seal
Complaints
- 5.1
  
  External ‐ Resolution of an external complaint
- 5.2
  
  Handle internal complaint
Contracts, Grant Applications and Agreements
- 6.1
  
  To appoint external consultants
- 6.2
  
  Grant Acquittals
- 6.3
  
  Grant Performance Reports
- 6.4
  
  Submission or acceptance of capital grant application
- 6.5
  
  Submission or acceptance of operating grant
Drawings, Specifications, Plans
- 7.1
  
  To authorise and sign technical documents
Legal Matters
Local Authority Project Funding
- 9.1
  
  To approve expenditure of funds allocated under the "Local Authority Project Funding"
Planning Act
- 10.1
  
  To approve Engineering drawings and specifications
- 10.2
  
  To make recommendations for the approval, conditional approval or rejection of Development Applications
Public Relations
- 11.1
  
  All public relations/media matters
- 11.2
  
  Sign and issue correspondence
Records
- 12.1
  
  To authorise Magiq user access and add staff member to email distribution group
- 12.2
  
  To determine the disposal and archiving schedules for Council records
Roads
- 13.1
  
  To act as the ‘competent authority’ pursuant to the Traffic Act, Control of Roads Act
- 13.2
  
  To act on behalf of Council in relation to Local Government Act Divisions – Roads
Sale of Assets, Material and Equipment
- 14.1
  
  Transfer or disposal of assets
- 14.2
  
  Disposal schedule of assets
- 14.3
  
  To sell or dispose of surplus materials owned by Council
Signage
- 15.1
  
  To approve the erection of signage
Human Resource Delegation
- 16.1
  
  All staff approvals
- 16.2
  
  To approve Leave without Pay and Annual leave in advance
- 16.3
  
  To approve annual leave, personal leave TOIL and carers leave within current entitlement
- 16.4
  
  To approve bereavement leave
- 16.5
  
  To approve compassionate leave
- 16.6
  
  To approve extension of time to take excess annual leave
- 16.7
  
  Long Service Leave
- 16.8
  
  To approve parental leave
- 16.9
  
  To approve purchased leave
- 16.10
  
  Overtime
- 16.11
  
  Second Job
- 16.12
  
  Study Approval
- 16.13
  
  Study Leave
- 16.14
  
  Timesheet Approval
- 16.15
  
  Excess TOIL
- 16.16
  
  Approve Work From Home (WFH) arrangements
- 16.17
  
  Lodge working with children applications
- 16.18
  
  Lodge police clearance applications
- 16.19
  
  Review results of police checks
- 16.20
  
  Sign to verify identity documents for police checks
Tenders
- 17.1
  
  Collective Tender Arrangements
- 17.2
  
  Tender Committee
- 17.3
  
  To accept a tender
- 17.4
  
  To invite tenders for the provision of goods and services, by giving public notice
Donations
- 18.1
  
  CEO Approval of donations

‌

1. CEO Functions and Delegation

*LGA – General Regulation 2019

Function	Amount, Condition and/or Qualification (Where applicable)	Delegated To	Delegated Authority	Date Delegated
‌1.1 Appointment of Acting Chief Executive Officer for a period of absence of the Chief Executive Officer in accordance with the Local Government Act	When CEO is on leave or is unavailable (with email confirmation from CEO)	CEO	Local Government Act	25/09/2021

Function	Amount, Condition and/or Qualification (Where applicable)	Delegated To	Delegated Authority	Date Delegated
‌2.1 CEO Approving Payments ‐ All purchases are to be made with a Purchase Order or an approved exception form must be attached or a centrally filed exception form referred to	Amount is provided for in Council budget or approved by Council. Limit: Within approved Council budget Check: 1. available funds, comply with legislative, contractual and policy requirements; 2. no conflict of interest; 3. on signing invoice goods or services were received; and 4. no requirements circumvented by order splitting	CEO	Council	13/08/2018
‌2.2 Other staff Approving Payments ‐ All purchases are to be made with a Purchase Order or an approved exception form must be attached or a centrally filed exception form referred to	Transaction within Directorate and amount is provided for in Council budget or as approved by Council. Limit: $150,000	Directors	CEO	20/08/2018
	Transactions within their area of responsibility and amount is provided for in Council budget or as approved by Council. Limit: $20,000	Regional Managers	CEO	21/01/2022
	Transactions within their area of responsibility and amount is provided for in Council budget or as approved by Council. Limit: $10,000	Managers	CEO	20/08/2018
	Capital Project transactions within their area of responsibility and amount is provided for in Council budget or as approved by Council. Limit: $10,000	Capital Projects Level 8	CEO	31/08/2024
	Transactions within their area of responsibility and amount is provided for in Council budget or as approved by Council. Limit: $2,000	Coordinators and Senior Coordinators	CEO	21/01/2022
	Check: a) available funds, comply with legislative, contractual and policy requirements; b) no conflict of interest; c) on signing invoice goods or services were received; and d) no requirements circumvented by order splitting
‌2.3 To approve the use a Council Credit Card for payments	Amount is provided for in Council budget or approved by Council Limit: $100,000	CEO	Council	13/08/2018
‌2.4 To hold and use a Council Credit Card	Transaction within Directorate and amount is provided for in Council budget or as approved by Council Limit: $20,000	CEO	Council	20/08/2018
‌2.4 To hold and use a Council Credit Card	Transactions within their area of responsibility and amount is provided for in Council budget or as approved by Council Limit: $7,500	Directors	CEO	20/08/2018
‌2.5 Authorise exception from quotation or tender requirement.	Transaction or amount is provided for in Council budget or as approved by Council Limit: $50,000	Director Roads and Infrastructure	CEO	21/01/2022
	Transaction within Directorate and amount is provided for in Council budget or as voted by Council Limit: $30,000	Directors
	Transaction within Department and amount is provided for in Council budget or as voted by Council Limit: $15,000	Regional Managers
	Exceptions are subject to Local Government General Regulations.
‌2.6 To approve TechOne access for a staff member	Access with no financial delegation as a Business Unit Manager	CFO	CEO	6/11/2018
‌2.6 To approve TechOne access for a staff member	Access with no financial delegation as a Purchasing Officer, Requisition Officer or CDRC Employee (Time Sheet Access)	CFO		6/11/2018
‌2.7 To authorise the allocation of money ahead of a budget review	Except where amendment results in a new service or change to organisational structure	Finance Committee	Council
‌2.8 Reserves - To decide what portion of any surplus recorded at the end of a financial year should be set aside into a designated Reserve	If urgent in the months where no Council Meetings are held – to be endorsed by Council	Finance Committee	Council
‌2.9 Account Arrangements ‐ To approve banking and investment account arrangements, including authorising the opening of new accounts	Dual signature required for all bank accounts	CEO	Council	13/08/2018
‌2.10 Bank Signatories – Electronic Payments (Dual signatories required for all transactions)	For the payment of otherwise approved transactions or approved transfer of funds between Council’s accounts CEO, CFO & Senior Accountant and Finance Officers Dual signatories must include either - CEO and CFO/Senior Accountant or - CFO/Senior Accountant and 1 Finance Officer	CEO	Council	13/08/2018
‌2.11 Investment ‐ Draw down investment funds for deposit into operational accounts		CFO Senior Accountant	CEO	20/08/2018
‌2.12 Investment ‐ Invest surplus funds		CEO CFO	CEO	20/08/2018

Function	Amount, Condition and/or Qualification (Where applicable)	Delegated To	Delegated Authority	Delegated Date
‌4.1 To maintain security over the Common Seal	Common seal stamp locked in a safe with access restricted to those with delegation	CFO	CEO	20/08/2018
		CFO		25/09/2020
		Senior Accountant
‌4.2 To use the Common Seal	Any 2 signatories (CEO, Councillors & President) however one must be the CEO	CEO President Councillors	Local Government Act	07/08/2017 26/08/2017

Function	Amount, Condition and/or Qualification (Where applicable)	Delegated To	Delegated Authority	Delegated Date
‌5.1 External ‐ Resolution of an external complaint		CEO	Local Government Act	7/08/2017
	If matter related to the CEO, the President may nominate an independent representative to provide support in the process	President	Council	21/01/2022
‌5.2 Handle internal complaint in consultation with the People & Culture Manager	Manager of the most senior person involved ‐ outcome is signed off by the CEO	Directors & Managers	CEO	20/08/2018

Function	Amount, Condition and/or Qualification (Where applicable)	Delegated To	Delegated Authority	Delegated Date
‌6.1 To appoint external consultants	Purchase is within procurement policies, regulations and directives. Except where the common seal is required. Contract does not contain any risks rated as high or above. Contract contains an appropriate indemnity clause. Limit:$50,000	Directors	CEO	20/08/2018
‌6.2 Grant Acquittals ‐ To approve and submit financial reports to funding departments / organisations.	Finance report prepared by a member of the Finance Department	Directors	CEO	20/08/2018
‌6.3 Grant Performance Reports ‐ To prepare and submit performance reports to funding departments / organisations	Performance reports prepared by Manager	Directors	CEO	20/08/2018
‌6.4 Submission or acceptance of capital grant application	Except where: the common seal is required, grant results in a new service, there is a change to organisational structure or there are changes to the Terms and Conditions. Limit: $100,000	Directors	CEO	20/08/2018
‌6.5 Submission or acceptance of operating grant	Except where: the common seal is required, grant results in a new service, there is a change to organisational structure or there are changes to the Terms and Conditions. Limit: $100,000	Directors	CEO	20/08/2018

Contractor Information

Visiting Communities

Entry Permits

Road Conditions

Maps

Accommodation

Contractor Waste

CDRC Fees and Charges

Delegations Register

Background and General Principles

Principles governing the use of delegated authority.

Delegations

Delegations by the Council (clause 32 of the Act)

Exclusions

Delegations by the Chief Executive Officer (clause 168 of Act)

Note:-

Contents

1. CEO Functions and Delegation

‌2. Financial Delegation, Banking and Investments

‌3. Agendas and Minutes

‌4. Common Seal

‌5. Complaints

‌6. Contracts, Grant Applications and Agreements

‌7. Drawings, Specifications, Plans

‌8. Legal Matters

‌9. Local Authority Project Funding

‌10. Planning Act

‌11. Public Relations

‌12. Records

‌13. Roads

‌14. Sale of Assets, Material and Equipment

‌15. Signage

‌16. Human Resource Delegation

‌17. Tenders

‌18. Donations

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