To view or download this policy as a PDF click Governance and Elected Member Policies Documents

Purpose

The purpose of this policy is to ensure that the President has the facilities and equipment required to perform his/her duties and to define how these facilities and equipment are to be used.

Scope

This policy applies to the President or his/her delegate.

Definition and Terms

Limited private use: telephones must be used mostly for work. Calls that are clearly for personal use such as premium rate telephone calls and credit services do not constitute limited private use.

Legislation and Reference

Local Government Act 2019

Policy Statement

1. Business Cards
   1. 1.1
      Business cards will be provided to the President as required.
2. Office Space
   1. 2.1
      The President will have use of a dedicated office both at the Council’s Alice Springs location and in his/her community. This office space will have a computer with access to the internet and email plus a land line.
3. Mobile and Satellite Phone
   1. 3.1
      The President will be provided with a mobile phone with limited private use and a satellite phone for use during emergencies.
   2. 3.2
      Phone calls considered to be in excess of limited private use including international calls will be deducted from the President’s allowance.
4. Motor Vehicle
   1. 4.1
      The President may choose to have a dedicated vehicle for the duration of his/her term or be paid a stipend to the equivalent value.
   2. 4.2
      Council owned vehicles are subject to all relevant Council conditions which will be provided to the President at the time the vehicle is handed over.
   3. 4.3
      In accordance with Councils Vehicle (Fleet) Usage Policy, Council owned vehicles shall be used for business use only.
   4. 4.4
      The President’s spouse may drive a Council owned vehicle during business trips.
   5. 4.5
      The President will be responsible for arranging maintenance/servicing of the Council owned vehicle including getting the vehicle to and from the service provider.
   6. 4.6
      At the end of his or her term the President will return the Council owned vehicle in good order.
5. Disciplinary action
   1. 5.1
      Failure to comply with this policy or any associated Council documents is deemed a disciplinary matter and will managed through the Local Government Act.

Review History